PTO Management
Take time off from manually tracking time-off

Efficiently track and manage PTO requests, accruals and balances for a streamlined and accurate time-off tracking experience.


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Brand Dots

Done right, time off planning drives up morale and productivity. Done wrong, it damages your culture.

Automate PTO Requests and Approvals

No more lost emails or paper forms. Employees anywhere, anytime, submit requests that instantly notify managers for review in schedule context.

24/7 contactless submission
In schedule context
Manager notification
Approve, modify, or deny

Track balances, requests and approvals online.


Get Real-time PTO Balances

Save everyone from common time off headaches and heartaches.


Employees view their PTO balance instantly, including forecasted balance for any future date. Approved time-off are available in forecasted balance calculations. No more requests for unearned time. No more errors in time off computation. No more strained employee relations due to PTO mix-ups.

Comprehensive PTO tracking
Multiple accrual rules
Direct access to balances
Automatic calculation
Approved requests included
Pending requests included

Comply with Leave Laws

Federal, state, and local governments set rules regulating sick time, emergency leave, and more. Industry norms, union rules, and business policies also influence how time is allocated and accrued.

FMLA compliance
State and local laws
Transparent process
Carryover, payout, tenure rules
Pending requests included
employee self-service HR

Shed the paper

Give your time off tracking wings by leaving paper behind. Employees love to know how much PTO they have and make plans for it. With 24/7 online employee self-service, they can do it all without the hassle, delays and risk of paper-based processes.

Toss the calculator

No need to waste time calculating PTO balances for future vacation requests. Instead, balances calculate on the fly as employees build a time off request. Employees and managers can rest assured that time off requested is time off available. Balance calculations include accrual method and rate, PTO already used and pending time off already approved.

PTO Management - Toss the Calculator

Clear the fog

See clearly how time off impacts shifts. Alerts make managers aware of each pending request in context of the calendar and who else is out. No more short staffing or missing skill sets due to lack of PTO visibility.

Anywhere access

Any employee with any device can securely access PTO balances, approved leave, and pending requests at any time. This means they can request vacation while planning their trip, instead of waiting until they are in the office. Mobile-friendly access creates an intuitive, employee-centric work culture.

Smart schedules and tmecards

Approved PTO instantly appears on schedules, whether published or still being built. Schedulers have all the information needed to adjust for full shift coverage. Timecards reflect PTO, ensuring accurate payroll processing. Effective PTO management improves productivity and engagement while lowering turnover.


What others say about WorkforceHub?

testimonial WorkforceHub

Rebecah R. - Small Business Owner

The HR features are great. The best part is the customer support, it's reassuring to have a CPA firm available for questions and assurances that everything is set up correctly. The integration between the HR side and the payroll side works well.

WorkforceHub review

James D. - HR Manager

WorkforceHub is easy to use and very economical for our practice. I love the time clock feature. Employees are able keep track of their time and total hours worked during a pay period.


Paid time off (PTO) management software is a tool that automates the process of managing the time off provided to employees. Companies offer paid time off differently —some offer separate buckets of time for vacation and sick leave, while others provide a lump of paid time off to be used at the employee’s discretion. PTO management software serves as the tool for tracking and overseeing a PTO policy in a streamlined and efficient manner.

Each PTO management system has its own list of features. Some of the most common (and utilized) features include:

  1. Self-service capabilities, allowing employees to view PTO balances and request time off
  2. Manager approval workflows
  3. Reporting
  4. Compliance with company policies and labor laws

PTO tracking software automates the tasks associated with managing employee time off. When an employee wants or needs to take time off, they send a request through the system, which goes to their assigned manager or admin-level user. When the hours are approved, they flow to the timekeeping module, ensuring that the employee receives pay for the approved period.

This type of system also allows business leaders to establish rules around accrual rates, carryover limits, and other company-specific factors. As an employee accrues PTO, they can view their balance in real time.

The specific features found in each PTO management system differ, but WorkforceHub has everything your company needs to effectively manage its paid time off policy.

Since paid time off is a benefit that most employees seek, offering it a must for companies that want to retain top talent and remain competitive, as well as support a healthy work-life balance for team members. The way PTO is managed can set the tone for an employee.

Utilizing an automated system saves business leaders a lot of time and reduces the administrative burden associated with manual PTO management. Automation also improves the accuracy of calculations, ensures compliance with labor laws, and offers insights into employee attendance.

WorkforceHub is a highly customizable time and labor platform built for small businesses. You can create PTO rules that align with your company policy, including those around carryover limits, accrual rates, and other factors. WorkforceHub also provides self-service access, allowing employees to request time off, view balances, and look at which of their team members are also planning time off.

With WorkforceHub, access is available from anywhere at any time. Employees can use their personal or work devices to view PTO balances, request time off, and track the status of their requests.

The security of your PTO management data depends on the provider of the solution.

When you choose to partner with Swipeclock for your HR Tech solution, you entrust us with the security of your workforce data. That is something we don't take lightly. Starting the moment you first input information, our security protocols encrypt your data in transit and at rest. All data within Swipeclock products is hosted in the United States in a state-of-the-art secure data center. Additionally, to provide an extra layer of security we also use a combination of services hosted in the leading Cloud providers.

Labor regulations established by federal, state, and local governments regulate how employees may take time off for specific purposes, including sick leave and family and medical-related leave. With WorkforceHub, your business can ensure compliance with all state, local, and federal laws. With reporting features in place, you can create an audit trail and ensure a transparent process for all eligible employees.

WorkforceHub simplifies PTO management for business leaders. You can set the accrual and usage rules, and the system will take care of the rest. Automated workflows ensure that requests get where they need to go, allowing employees to take time away from the workplace for various reasons.


WorkforceHub takes care of business.

We’ll show you how.

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