Timekeeping & Scheduling for Businesses Powered by Hourly Workers

There are various types of time clocks available. With WorkforceHub, you can choose from several options:

• Mobile time clock: A mobile time clock is easy to navigate, allowing those who work on-the-go and at different sites to record their time. With geofencing functionality, managers can also monitor the location of an employee when recording a punch.
• Smart time clock: An intelligent time clock includes advanced features for enhanced timekeeping. Examples include thermal scanning, facial recognition, fingertip scanning, and employee messaging.
• Web time clock: Web time clocks are versatile and accessible, allowing employees to clock in from anywhere, view schedules, make adjustments, and handle other needs from their computers.

The original time clock was a mechanical unit, relying on a paper card that was stamped with the start and end time each day when inserted into the machine.

In most industries, it is not a legal requirement to use a time clock. However, failing to do so may result in inaccurate time records, which then lead to incorrect payroll. Employees who manage their own hours worked may also make mistakes, whether intentional or not, and manual processes are linked to higher error rates.

A time clock is highly beneficial for a business of any size. It supports payroll accuracy and reduces the opportunity for employees to steal time, or get paid for hours they didn’t work. Buddy punching is also minimized if a business chooses a smart time clock that requires a finger or facial scan.

Time clocks also provide access to valuable data that can be used to make informed business decisions, including those around staffing and scheduling. Your company can reduce the costs associated with overtime hours by monitoring the number of hours worked and setting up custom alerts.

If your organization faces a labor audit, having access to detailed and accurate timekeeping records is essential.

A biometric time clock relies on some type of unique identifier to determine which employee is recording a punch. Examples include facial recognition and fingertip scanning clocks. Using this type of advanced timekeeping system can prevent buddy punching, a practice that costs companies millions of dollars every year.

The time clocks available through WorkforceHub can produce reports and data that integrate with many payroll processing solutions and systems. View our Connections Marketplace to learn more about payroll integrations.

Routine checks and audits can ensure the accuracy of time clock data and the proper function of all hardware and software. The WorkforceHub support team also monitors the performance of all systems and can provide assistance if anything isn’t working properly.

Alternatives to using a time clock include manual timesheets and spreadsheets. A company can also implement a virtual solution rather than a physical time clock, such as a mobile clock or web-based timekeeping system. All of these options are available with WorkforceHub, an advanced time and labor solution designed for small businesses.

If an employee forgets to clock in on the time clock your company has selected, it’s important to have a process in place to handle the situation. Those with supervisor-level access can typically input a manual punch to resolve this error.