HR Onboarding Software

New hires will hit the ground smiling!

Streamline your new employee onboarding processes, and define each step of the process with detailed and customizable tasks.

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WorkforceHub takes care of business.

Let us show you how.

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You want new talent to start contributing as quickly as possible. WorkforceHub sparks engagement even before day one.

onboarding software | WorkforceHub
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Branded, digital, hassle-free onboarding software

Build onboarding checklists with tasks and workflows. Configure them for each job position or work location as needed.

The new employee signs into the secure WorkforceHub New Hire Portal. They can do this in the comfort of their home, if they prefer. In the portal, they complete, sign and submit tax forms. In addition, the new hire reviews benefits information and enrolls in their plans, taking all the time they need to discuss the options with a spouse or significant other.

Registering in the payroll system ensures they will receive their first paycheck without delay. It also reduces errors because the new hire keys in their own information. With anytime, self-service access, they can break up the task of reading the employee handbook and other required documents into manageable chunks of time.

Quick, easy and compliant

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ONBOARDING CHECKLISTS

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STATE & FEDERAL TAX FORMS

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BENEFITS ENROLLMENT

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WOTC APPLICATIONS & FILING

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PAYROLL SETUP

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EMPLOYEE HANDBOOK

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E-SIGNATURE

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BACKGROUND & REFERENCE CHECKS

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Make a fantastic first impression

On day one, paperwork is out of the way. Their manager can introduce the team, host a welcome lunch (or virtual event) and get them settled at their work station. Great onboarding sets their mind at ease. It ensures they don’t question their decision to join your company. Sincere, friendly interaction–not paperwork–lets your culture shine.

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Eliminate redundant processes

Once the new hire completes onboarding, the data is available for all Human Resources functions including timekeeping, scheduling, PTO accruals, payroll, performance management, employee relations programs, and benefits management. You never need to re-enter it!

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Boost retention and productivity

Onboarding has the second-highest impact of all 22 HR practices (BCG). Done right, it can accelerate time-to-productivity, spark engagement and reduce the risk of leaving in the first year. (Per SHRM, 31% of workers have quit a job in the first six months.) Plus, companies that excel at onboarding have higher customer satisfaction and product quality ratings.

A world-class employee journey starts with exceptional onboarding

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Provide a New Hire Portal for new employees to e-sign and submit forms on a mobile device.

Ideal for telecommuters, mobile employees and hybrid teams. Whether your new hires and administrators are in the office, at home, or on the road, Workforce Onboarding Software provides a straightforward, efficient process that makes a fantastic first impression.

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FAQs

Employee onboarding refers to the process of bringing on a new hire. The steps taken determine the success of the integration within the work environment. Done right, onboarding brings new hires up to speed quickly while ensuring a productive and supportive atmosphere.

Employee onboarding is important because it sets the tone for new hires within the organization. Rather than feeling overwhelmed or confused by their new roles and responsibilities, newly hired individuals can feel prepared and confident.

Proper onboarding also supports improved employee engagement while reducing the time to productivity. Those who are onboarded correctly have a greater sense of commitment to their teams and the company overall.

The key components of a successful employee onboarding program include:

  • A consistent process
  • A checklist used for all team members
  • An assigned “buddy” or mentor who can answer questions and provide support

With the onboarding tools built into WorkforceHub, your company can easily establish a consistent process that is highly user-friendly and accessible from anywhere.

The length of time spent on the onboarding process may vary depending on the company, responsibilities, and level or complexity of the position. But at a minimum, employees should engage in some form of onboarding for at least the first three months of employment.

Common challenges associated with employee onboarding include:

  • Information overload
  • Insufficient training
  • Poor integration
  • Lack of feedback
  • Cultural misalignment
  • Issues with technology

By addressing these challenges before they arise, an organization can ensure a positive experience for every new hire. With a consistent onboarding process, employers are better equipped to identify potential areas of concern and resolve them right away.

Digital onboarding is vital to the successful bringing on of a modern employee. Your new hires will expect technology to play a role in their onboarding experience.

WorkforceHub offers an onboarding solution that is easy to access and available from anywhere. The user-friendly interface leads to the employee portal, where they can find their new-hire paperwork for completion online. Plus, all information flows from the hiring system to the onboarding solution and into the time and labor side of the platform. No more duplicate data entry or manual errors.

A basic employee onboarding checklist should include:

  • Completing new-hire paperwork (tax forms, contact details, direct deposit, benefits, certifications, licensing, etc.)
  • Planning the process
  • Making introductions (connecting the new hire with their team and the company organization)
  • Providing training
  • Setting up software and equipment
  • Establishing opportunities for team-building (formal and informal ways to connect and build rapport)

We have a detailed employee onboarding checklist available on our blog.

With virtual or remote hires, the onboarding process doesn’t have to change too drastically. Of course, you won’t give tours of the office or enjoy in-person lunches, but you can adhere to the same checklist for a consistent experience.

Utilizing video conferencing and virtual communication tools also helps you remain in close contact with your new hires throughout the onboarding process.

Addressing legal and compliance considerations is essential to protecting both the company and the newly hired employee. The following are key areas to focus on:

  • Employment eligibility verification: Employers operating in the U.S. are required to ensure that new hires complete the Form I-9 to verity their eligibility to work in the country. It must be done within three days of starting employment.
  • Tax form completion: All employees (not independent contractors) must complete Form W-4 for the appropriate tax withholdings from their pay.
  • Safety training: Depending on the role and industry, new hires may be legally required to complete safety training. For example, OSHA training is necessary for jobs involving the handling of hazardous materials or physical labor.
  • Accommodations and accessibility: To comply with the Americans with Disabilities Act (ADA), employers must ensure that the onboarding process is accessible to all.
  • Keeping records: Maintaining accurate records is another key aspect of employee management. Ensure that all compliance documents are stored securely for confidentiality.

With the employee onboarding tools within WorkforceHub, you can ensure compliance while providing access to a user-friendly process that maintains consistency across all roles.

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WorkforceHub takes care of business.

We’ll show you how.

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