Geofencing Time Clock: Geofencing Time Tracking and Mobile Location Management

Know Where Your Employees are Working

Track work time within a targeted location.

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Make it easy for employees to capture time data wherever they work. When employees clock in with their mobile device, their location is recorded.

Capture time data on the go.

Track mobile punches
Collect tips, mileage, job code
Prove location at clock in/out
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Managerial oversight out of sight

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Pin address
Real-time exception alerts
Identify out-of-bounds employees
Unified tracking for hybrid teams

Help all your teams do better work

Compliant recordkeeping
Schedule enforcement
Employee safety
Geofenced work locations
Proactive notification
Accurate payroll timecards
Precise job costing
Schedule flexibility
Remote oversight

FAQs

Geofencing technology uses location services to determine where an action occurs, such as creating a punch on a timecard. A timekeeping software program, such as WorkforceHub, uses GPS to identify whether the mobile app user is within a virtual boundary when taking an action within the app. The virtual boundary, called a geofence, is set up by an admin-level user.

Using geofencing allows managers and supervisors to monitor the location of a remote or on-the-go workforce, helping to ensure data accuracy. If an employee clocks in before reaching their jobsite, which is within the geofence (or virtual boundary), they will receive pay for time they were not yet working. This is time theft, and it can have a significant impact on an organization’s bottom line. Implementing geofencing allows for monitoring and effective management while ensuring honesty and transparency.

Geofencing can play a vital role in employee productivity, as it ensures that employees are not being paid for time they are not working and are therefore not productive. Additionally, geofencing can automate work hours and physical locations, boosting efficiency and helping with compliance needs.

Various industries rely on geofencing as a function of employee time-tracking. These may include logistics, transportation, construction, and home health care. Essentially any industry with employees who do not always work in the same physical location can benefit from implementing geofencing.

The accuracy of the geofencing functionality and data depend on the system you select. WorkforceHub relies on GPS tracking.

When location data is collected from the mobile app, it includes an "accuracy" value in meters. This means that the employee's actual location could have been anywhere within that distance to the pinpoint.

Accuracy is factored in when determining whether the punch was in or out of the fence. If the accuracy is 15 meters, and the employee's location is 10 meters outside the fence, then they will be considered within the fence and their punch will be marked as valid. However, if an employee's location is 10 meters inside the fence, and the accuracy is 15 meters, they will still be considered inside the fence.

Most devices use a combination of GPS and cell tower triangulation to get the most accurate location data possible, but there are some reasons why location data isn't perfectly accurate. These include atmospheric interference, errors related to satellite positioning, as well as objects, like tall buildings, interfering with a clear view of the sky. For these reasons, geofencing factors in accuracy when judging whether a punch violates the fence.

Generally, geofencing is legal, although employers must consider privacy regulations and laws when implementing this feature. Maintaining transparency with the workforce is vital, so outline the geofencing policy in your employee handbook and as part of the onboarding or orientation process. Federal and state privacy laws may apply to the collection of location-based data.

The cost to implement geofencing depends on the individual timekeeping solution. WorkforceHub offers geofencing at a minimal additional cost per employee, per month.

Geofencing establishes a virtual boundary in a specific geographic area. As mentioned, WorkforceHub relies on GPS data to determine the location when an employee creates a punch through the mobile app. If the mobile device is outside the virtual boundary (geofence), that punch will be flagged for the admin-level user’s review.

Geofencing is determined by technology precision and network availability. Data security and privacy laws may also limit the use of this functionality. Addressing these potential limitations can help you determine how geofencing can support your employee timekeeping needs.

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