Human Resources Management System (HRMS)

What is an HRMS System?

A Human Resources Management System (HRMS) is a suite of integrated software tools that perform Human Resources tasks. Each tool allows you to manage one or many HR processes in the employee life cycle. Whether the task is done daily or once a year, the HRMS performs and documents the actions. The various modules and tools sync with your employee database.

A Human Resources Management System automates tasks managers, administrators and employees would have to do manually. Digital documents replace paper forms and file cabinets. Templates streamline repetitive processes. Employees complete documents online and verify with e-signature.

Let’s look at the HR functions supported by an HRMS platform.

Recruiting/Hiring

Onboarding

Time and Attendance

Employee Scheduling

  • Shift planning
  • Schedule publishing
  • Multi-team scheduling
  • Graphical interfaces (drag and drop employees into shifts on a calendar)
  • Shift trading
  • Schedule adherence
  • Overtime alerts
  • Labor force planning

Employee Engagement

  • SMS alerts
  • Company directory
  • Surveys
  • Rewards
  • Suggestion box
  • Employee recognition
  • Wellness programs
  • Employee self-management

Analytics and Reporting

How Does a Human Resources Management System Help My Company?

  • 24/7 visibility into business operations
  • Improve labor management
  • Prevent payroll mistakes
  • Helps remote and mobile employees perform their jobs offsite
  • Streamline processes

What Kinds of Companies Use an HRMS?

Small businesses, mid-size businesses, and enterprise level organizations use HRMS. They can be found in every industry around the world. This includes businesses with onsite, mobile and remote employees. Companies that are 100% virtual can manage offsite employees in every time zone.

How Much Does an HRMS Cost?

There is such a wide variety of configurations, it’s impossible to pin this number down. Platforms designed for small businesses can cost less than ten dollars per employee per month. Systems designed for enterprise businesses can cost hundreds or thousands of dollars per month, depending on the functions and number of employees.

It’s important to know, however, that cloud computing has sharply reduced the prices. Small and mid-size businesses with smaller budgets can use a SaaS (Software as a Service) model which is similar to a subscription. Companies pay a monthly fee which is generally a flat rate per employee. Unlike Legacy systems, there is a relatively small upfront cost.

See also

 

 

Simplify HR management today.

Simplify HR management today.

Workforce Planning

June 21, 2022

What is workforce planning? Workforce planning is a formalized system for identifying current and future staffing needs to ensure the company can meet its goals. Also called labor forecasting, workforce planning outlines human capital solutions for several possible scenarios. Once a business identifies the needs, it creates a roadmap for executing. As business conditions change,…

Read More

EEO Reporting (Equal Employment Opportunity Component 1)

May 18, 2022

What is EEO-1 Reporting? The Equal Employment Opportunity (EEO) Component 1 report is a mandatory annual data collection that requires all private sector employers with 100 or more employees, and federal contractors with 50 or more employees meeting certain criteria, to collect and report demographic workforce data. U.S. Equal Equal Opportunity Commission What hiring data…

Read More
brand-workforce-shower

WorkforceHub takes care of business.

We’ll show you how.

Request a Demo - Footer Form

Looking for log-in help? Please reach out to your HR or payroll manager.

brand - dots