Hiring Processes

What are hiring processes?

Hiring processes are the specific tasks necessary to source, attract, process, screen, qualify, and hire talent. They include:

• Creating a job requisition process
• Writing job descriptions
• Posting jobs to job boards, careers pages, and social media accounts
• Tracking hiring metrics
• Receiving and tracking applications and resumes
• Creating screening questionnaires and candidate scorecards
• Writing interview scripts
• Scheduling and conducting interviews
• Performing background and reference checks
• Writing offer letters
• Negotiating employment contracts
• Managing compensation and benefits programs
• Creating internal hiring and employee referral programs
• Writing an Employee Value Proposition
• Sourcing and nurturing passive candidates

Who manages hiring processes?

Depending on the size of the company, people in a wide range of roles handle hiring processes. In a small business, the owner might handle hiring. In larger organizations, a Human Resources director would generally manage talent acquisition. Enterprise-level companies may have a talent acquisition team that includes hundreds of talent acquisition specialists. Companies also outsource hiring to staffing agencies or professional recruiters (sometimes called headhunters).

How do applicant tracking systems (ATS) automate hiring processes?

An applicant tracking system (ATS) automates nearly every task involved in hiring. These tasks include job posting, tracking and managing resumes, sending emails to applicants, creating hiring workflows, filtering candidates, creating interview scripts, and writing job descriptions.

How can job boards improve hiring processes?

A job board is a search engine that allows users to search open jobs by a variety of variables. These include job role, geographic location, industry, and job type (contractor, part-time, remote position, etc.). Some job boards concentrate on a specialty such as tech jobs while others focus on a specific geographic area or an underrepresented employee demographic. Job seekers can apply for jobs and upload resumes on the job board. Recruiters can post open jobs and search for best-fit candidates in the resume database.

Employers generally pay to have their job included on a job board. Some well-known job boards are Indeed, Zip Recruiter, LinkedIn, Monster, StackOverflow, Dice, CareerBuilder and Craigslist.

What is a job distribution platform?

This is a website that aggregates thousands of independent job boards. For those seeking employment, it doesn’t work much differently than a job board. Users can search by job title, location, company, job type (part-time, remote, intern, contractor) or many other variables. Employers and staffing agencies use job distribution platforms to place their open jobs on multiple job boards without needing an individual account for each one. Using a job distribution platform can be quicker and less expensive than posting to job boards individually. Job distribution platforms also provide AI tools that help recruiters identify the best job boards for their specific job openings. This removes some of the guesswork in choosing the best advertising channels for job postings.

How does resume parsing software affect hiring processes?

Resume parsing software allows users to perform sophisticated searches on a database of resumes. This type of software is especially helpful for large companies that manage hundreds or thousands of applications and job openings. Recruiters can search the resume database for keywords, skills, and other variables to identify candidates most suitable for job openings. Many ATS have resume parsing tools.

See also

• Recruiting
• Applicant tracking system
• Job board
• Video Interview Software

Additional resources

• Talent Acquisition: A Guide to Understanding and Managing the Recruitment Process, SHRM
• How to Hire Your Next Employee; The Ultimate Guide
• How to Find Employees: 4 Talent Acquisition Techniques to Embrace