How To Hire Your Next Employee Series: How to Create a Job Description

Create a job description

Liz Strikwerda

Content strategist and corporate blogger (2000+ posts). Her work has been featured on G2's Learning Hub, Human Resources Today, CloserIQ, Better Buys and over 500 business websites. She plays bluegrass mandolin and enjoys hiking in the red rock wilderness of southern Utah. Connect with me on LinkedIn

This is the first post in the ApplicantStack series: Hiring Your Perfect Next Employee: The Ultimate Guide.

We’ll show you how to create and manage job descriptions with ApplicantStack.

Before we continue, let’s review where we are in the series:

How do you create a job description with ApplicantStack?

Before we answer that, let’s define a job description. So we know exactly what we’re talking about.

What is a job description?

A job description is a formal listing of the specific responsibilities and important details about an employment position.

Thus, a good job description will:

  • Define the job responsibilities
  • Reduce the applicant pool to those who qualify
  • Introduce the applicant to the company and its culture

Creating a job description is the first step in the hiring process. Because it shapes everything that follows, it’s critical to get it right. The job description is your first opportunity to attract qualified candidates.

In addition, it’s also the first step in your filtering process. A good job description will filter out unqualified applicants. That way, you won’t waste any time on unqualified applicants. 

How to Write a Job Description

First, define the basic information about the position. This is easy: company name, job location, and job title.

Next, identify the specific skills and qualifications the position requires.

Of course, describing job skills isn’t always straightforward. However, you can get ideas from job boards. LinkedIn, JuJu and CareerBuilder are all good places to see how other companies are doing it.

Remember, keep it simple and to the point. Include enough detail to attract a good applicant pool, but make sure the description fits your company personality.

Here are the elements:

  1. Job location
  2. Job title
  3. List of job responsibilities
  4. List of candidate requirements
  5. List of desired candidate credentials
  6. Statement about company and benefits
  7. EEOC statement

Avoid acronyms, jargon, and overly-creative job titles. Be clear and concise. Don’t make it difficult for applicants to know if they want to apply. You might call your website manager a Digital Alchemist. However, don’t do it in a job description.

Get Feedback From Every Member of Your Hiring Team

In addition, get team input before you write your first draft. Talk to the hiring manager (if it’s not you), team lead, and some competent employees with the same (or similar) job. Furthermore, solicit continuing feedback as you refine your job description. This is important. Be thorough at this stage and it will save you time later.

How to Create a Job Description with ApplicantStack

In ApplicantStack, you can start from a blank form or use the basic template. Using the template makes it easier when you want to create similar jobs.

Enter The Job Specifics

First, you open the jobs section from the main dashboard.

It looks like this:

Create a Job

Enter all of your information in the corresponding fields.

If you start from the blank form, it will open the ApplicantStack text editor. The text editor has all the necessary functions and is easy to use.

job description

When creating job descriptions, use the same basic layout for all of them. This way, you will have a consistent brand across all postings and marketing channels.

Select the Job Owner and Hiring Manager

Next, when you’ve entered your job description, select the job owner and hiring manager. ApplicantStack lets all members of your hiring team collaborate efficiently. By assigning jobs, everyone stays organized. Your team won’t waste time duplicating work.

Store Your Job Description

Once you have your job description ready, store it in a place that will be useful. With ApplicantStack you can create and store your growing library of job descriptions. Now they’ll be on hand whenever you need them. Because of this, you will never waste time searching for a job description you wrote last year.

In this video, you can see how easy it is to create a job description in ApplicantStack.

Let’s review the benefits of creating job descriptions in ApplicantStack:

  • Templates save time when creating and updating job descriptions
  • You can maintain a consistent layout for all job descriptions
  • Store all job descriptions in a central location
  • Access your job descriptions from any connected device
  • Quickly search existing descriptions regardless of the size of your job description database
  • Your hiring team can easily collaborate in the system

Indeed, creating a good job description helps you hire your perfect next employee.

The Most Advanced Applicant Tracking Technology

With ApplicantStack, you can incorporate the best hiring practices with the most advanced applicant tracking technology:

  • Hire quality employees faster
    • Create templates for job descriptions, emails, applications, pre-screening questionnaires
    • Manage multiple job postings
    • Post to multiple job boards
  • Create custom hiring workflows
    • Assign users to tasks
  • Intelligent screening improves the quality of new hires
  • Track hiring KPIs
  • Create a pool of passive applicants
  • Maintain compliance with hiring laws

Our next post in the series will show you how to do pre-screener preparation.

Last updated June 28, 2021.

Simplify HR management today.

Simplify HR management today.

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