How an All-in-One HR Platform Grows With Your Business

Human resources tasks can be labor-intensive and time-consuming, and yet they are the glue that keeps the company running. Streamlining tasks through an all-in-one platform helps both HR and employees. It ensures that important items don’t slip through the cracks. Consider some of the ways your company could benefit from this powerful software.

The Flow of HR

While every company operates a little differently, functioning well requires some essential HR tasks:

• Recruiting: Managing all aspects of hiring, including job descriptions, job postings, receiving applications and resumes, communicating with applicants to schedule interviews, and extending offers
• Onboarding: Process of introducing new hires to company policies, acquiring required contracts, tax, and benefits paperwork, and job training
• Compliance: Managing employee schedules, time tracking, hourly and salary wages, paid time off accrual and use, federal and state tax withholdings, and labor law compliance
• Payroll: Processes payroll and manages federal and state tax withholdings
• Performance: Administering performance evaluations, assessing results, and fostering communication regarding job performance for promotions or necessary disciplinary action
• Conflict Resolution: Creating a safe space and procedures for employees to resolve concerns between each other and management
• Employment management: Help determine additional employment needs and necessary cuts, extend layoff and firing notifications, and manage employee transitions
• Strategy: Craft and manage long-term HR strategy for the company, including embracing technology advances, helping craft business goals, and analyzing data to form future decisions

If each of these HR tasks is siloed in its own department or software, you can create unnecessary complexity. There’s also a risk of missing important connections that could make administrative and management tasks run more efficiently. Investing in separate management platforms keeps you in a constant update loop, with rising subscription costs or obsolescence that forces you to start from scratch. 

How an All-in-One HR Platform Grows With Your Business

At each phase of the hiring and employee management process, all-in-one software can offer solutions to improve efficiency and productivity.

Phase One: Recruiting

The hiring tools within WorkforceHub put you on the right foot for recruiting. With a central database that stores titles and job descriptions, you can easily make necessary edits for upcoming job openings without having to search through old files or try to remember the last time the job was posted or where. Each job description has corresponding data fields, including department, salary range, campaign date, a job launch module, and an edit record to keep all members of the hiring team up to speed.

Once the job is posted and applications start coming in, the software creates a record for each applicant. For each new candidate, your custom filtering parameters can provide a snapshot of their score, whether they’ve been contacted, and their position in the interview process. At each stage of the workflow, the assigned task managers approve the next step, all within a seamless, simple-to-use system.

Phase Two: Hiring and Onboarding

Once you’ve selected your candidate, the ATS lets you choose from stored offer letter templates, which are easy to customize for each candidate. This transitions your candidate to an employee, ready to be onboarded.

Company administrators help a new hire create a profile for them to upload tax information and any required documentation for health care and other benefits. The portal can display company handbooks, guides, and other important documents, along with the name and details of the HR contact for relevant questions. If information is missing, the software can send reminder emails to the new employee.

The onboarding portal can also include a questionnaire to gather details and preferences from your new employee. Questions can ask for personal info, like favorite foods or hobbies, and branch out into working-style details where your company permits some flexibility.

Phase Three: Payroll

A seamless transition into a payroll module means your employee’s data from first contact gets entered into the system for their first paycheck without any delays. An organized workflow with prompts and handoffs ensures there are no mistakes in transitioning your new employee from onboarding to payroll.

Phase Four: Timekeeping

For a business with predominantly hourly or remote workers, you may find that centralized timekeeping can help avoid errors or confusion. For modern employees with smartphones, a time clock app can push schedule changes to employees immediately, allow them to make shift swaps and call-outs within the app, and clock in and out for instant access to that data. Connecting the virtual time card to the payroll software greatly reduces errors and can keep your company in strict compliance with overtime and other labor laws.

Phase Five: Analysis and Future Planning

A centralized HR platform eliminates the paper chase aspects of administrative HR. With each step carefully customized to your company’s needs, any member of the hiring team can jump in at any point and help move the process forward. Part of an HR professional’s job is being called upon for emergency staffing situations, and a central platform gives you peace of mind that vital administrative tasks will still be completed on time.

Additionally, the reports and data generated by a central HR platform reveal important trends to study going forward. It can reveal bottlenecks in the process and help amend policies to prevent them. It can show retention rates for specific jobs and help you identify why you may be struggling in certain departments. A big-picture look at hourly worker trends, overtime spending, and payroll budget can help you make important staffing adjustments to keep your business productive and on budget.

Implement WorkforceHub in Your Growing Business

No matter the size of your business, a fully customizable HR platform can serve HR professionals. An all-in-one solution helps you operate more effectively with a smaller HR department by improving efficiency and enabling easy cross-checking to avoid errors. And it grows with you, providing a simple, streamlined workflow that adapts to businesses of any size.

WorkforceHub offers time and labor, scheduling, and hiring, all from a single platform. You can also take advantage of the HR File Cabinet to store important documents. Every feature is designed with today’s employer in mind, ensuring that the system works seamlessly while delivering the necessary functionality. Learn more or start a free trial today.