Hiring Checklist: How To Hire Your Next Employee

Step #1: Create a Job Description

• Get team input
• In the job description, include the following:
  • Job location
  • Job title
  • List of job responsibilities
  • List of candidate requirements
  • List of desired candidate credentials
  • Statement about company and benefits
  • EEOC statement
• Enter job description in ApplicantStack
• Select the job owner and hiring manager in ApplicantStack
• Create templates for candidate communications in ApplicantStack

Step #2: Pre-Screen Preparation

• Based on the job requirements and qualifications, write your screening questions including knockouts
• Create pre-screening questionnaire in ApplicantStack

Step #3: Post The Job

• Determine if you want/need to post internally before online posting
• Request employee referrals
• Check your database for previous applicants
• Decide which job boards to use
  • ApplicantStack integrates with CareerBuilder, Indeed, Monster, ZipRecruiter, Dice, Glassdoor, Juju, LinkedIn Limited Postings
• Post to job boards
• Post to careers page and social media sites

Step #4: Initial Screening

• Sort on top scoring candidates first after initial screening
• If few candidates make it through the knockouts, revisit your questions. Do you need to make them less restrictive?
• For applicants not advancing to next level, determine which to save in your applicant database

Step #5: Schedule Interviews

• Conduct phone interviews with selected candidates
• Advance candidates for in-person interviews or video interviews
• Set up your calendar
  • ApplicantStack integrates with Google and Office 365
• Have interviewers block out slots on the calendar
• Send interview request emails
• Each candidate selects a mutually available date and time
• Reserve rooms for interviews (if applicable)

Step #6: Collect Feedback

• Remind team members to complete the candidate survey and enter feedback in ApplicantStack

Step #7: Make a Selection

• Send emails to references
• Initiate background checks

Step #8: Offer the Job

• Send offer letter email
• The letter should include:
  • Start date
  • Job title
  • Compensation/bonuses
  • Electronic signature (track this in the candidate record in ApplicantStack)
• The applicant signs and accepts the offer
• Move applicant to the Hired stage in ApplicantStack