6 Time-Tracking Tools Designed for High-Performing Businesses

employee relations
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Allie Blackham

Marketing Content Manager

High-performing businesses are found across all industries and come in a range of sizes. When your small business is growing and thriving, it’s important to take advantage of all efficiencies to keep the momentum going. Explore six time-tracking tools for your business and how each can support growth.

1. Manual Tools

Of course, your time tracking solution must be able to, well, track employee time. That’s a no-brainer, right? You may opt for manual tools, like spreadsheets or project trackers. If budget is a factor, something like Toggl or Harvest could be the best option. Both of these time-tracking tools allow users to click to start and stop tracking. They’re easy to implement and fit into most small business budgets.

QuickBooks Time is another manual option, although it’s a bit more advanced than a simple project tracker. It allows employees to log their own hours and includes reporting and basic scheduling functionality.

2. Automated Trackers

When your focus is on growth and success, the last thing you want business leaders worrying about is manual functionality. An automated solution streamlines the tracking process while allowing employees to take responsibility over their own time.

Generally speaking, manual tracking methods aren’t very efficient. Employees may waste hours every pay period on creating and updating these sheets, which isn’t a good use of their time. Additionally, time theft is on the rise, and it’s much easier to commit when tracking hours manually. It’s pretty simple to add a couple hours here and there without getting caught, but this can translate to thousands of dollars coming out of your bottom line.

Automated time-tracking tools are better for high-performing businesses, particularly when teams are growing. WorkforceHub is highly automated, yet built and priced for small businesses. Explore how it can simplify the way your teams manage their hours with a free trial or quick video tour.

3. Mobile Solutions

In today’s world, it’s vital to offer mobile access to an employee time clock. You may have employees who work remotely or tackle projects at different job sites. Even those who do come to a physical location to perform their duties may appreciate the ability to clock in from their own device.

Worried about time theft? You can establish parameters that restrict where employees can be when punching in or out via a mobile app. Geofencing is a highly useful tool that allows you to set a physical boundary in which an employee can record their time.

TSheets and TimeCamp offer mobile functionality. WorkforceHub also has a highly user-friendly mobile app that is available with geofencing.

4. Employee Self-Service

Employee self-service functionality empowers employees to manage their own time and attendance data. Companies correct an average of 15 errors per pay period, which translates to hundreds of dollars per employee in wasted time. Many of these errors relate to incorrect or missing punches, incorrect PTO or vacation time, and deductions.

But if employees have access to their own data and can see issues, such as missed punches or other inaccuracies, they can work with their managers to resolve them before payroll processing rolls around again. This ensures more accuracy in employee pay, fewer costly mistakes, and more satisfied team members.

5. Payroll Integration

The purpose behind employee time tracking is twofold:

  1. To ensure employees are working at their scheduled times and performing their duties, and
  2. To pay members of your workforce based on the time worked.

The second purpose mentioned is especially vital for hourly employees, but inaccurate time data doesn’t help. In fact, you could wind up paying an employee too much or too little by simply making a minor typo in a manual process.

Payroll accuracy is essential for every business, regardless of size. Your time and attendance data should integrate into a payroll platform to ensure correct paychecks. A lack of integration means more manual processes, which further increase the risk of mistakes.

WorkforceHub integrates with many of the top payroll platforms, ensuring accuracy on every payroll run. Beebole is another time-tracking tool designed for companies of all sizes that includes integrations.

6. Physical Hardware

We mentioned mobile and web-based tracking, but if your company needs physical hardware, a solution that works with time clocks is a must. WorkforceHub functions with various types of time clocks, including smart options that prevent buddy punching and other forms of time theft. Other options that offer physical time clocks include uAttend, UKG, and Timelogix.

Ready to take the next step? Make sure your time-tracking capabilities align with your business needs and goals. Tracking employee time ensures compliance and payroll accuracy. It also places more responsibility on members of your team to manage their hours accurately.

Updated June 3, 2024

Simplify HR management today.

Simplify HR management today.

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